Receiving External Delivery MessagesWhen you send an external delivery message, the Unified Messaging system will call each of the specifiedrecipients. When a recipient answers the call, the system will guide him or her through the followingprocedure. After a recipient has listened to an external delivery message, he or she can send you a reply toyour message, and even set urgent or private message status.To receive a message and replyPT/SLT/PS/SIP Extn./S-PSThe message is played back.Enter 2to accept.2Enter a 4-digit password and #required for listening to the message.4-digit passwordIf you did not set a password,this step will be skipped.#Enter 1to end recording.1Enter 1 to receivethe message.1When a recipient answers the callEnter 2 to reply.2To end the call, press ,then go on-hook to finish.1 Make the message urgentContinue2Enter 1 or 2.OR1 Make the message privateContinue2Enter 1 or 2.OROn-hook.Record a reply.C.Tone• If the recipient enters an incorrect password 3 times, the system will announce the followinginformation if it has been programmed. This information can help the recipient track downthe message or message sender (you).– Company name– Callback telephone number– Your subscriber name• The Unified Messaging system may be able to guide recipients using a different language.For more information, consult your System Administrator.1.8.5 Transferring Calls– Call Transfer– Incomplete Call Handling– Assigning Your Covering Extension– Remote Call Forwarding– Assigning and Cancelling Telephone Numbers for Call Transfer to Outside Line1.8.5 Transferring CallsOperating Manual 151
