Xerox WORKCENTRE 7120 Evaluator Manual

Also see for WORKCENTRE 7120: User guide Evaluator guide Reference guide Specifications System administrator guide

Contents

Xerox WORKCENTRE 7120 Evaluator Manual Manual pdf 4 page image

4 Xerox WorkCentre 7120 Evaluator GuideSection 1: Evaluating ColourMultifunction SystemsCost ControlOne of the most critical considerations when evaluating a colourmultifunction system is its cost of operation. Does the vendor provide thetools you need to control access and use of the system’s colour features? Are theaccounting tools available to help track and assign printing costs? Does the vendoroffer tools and services to help you right-size your deployment?How the WorkCentre 7120multifunction system exceedsthe cost control requirementDriver solutions to reduce costDriver Defaults allow users to customiseprint settings for each application foreconomy and efficiency. Set two-sidedprinting or N-Up as "default” and adjustsettings for specific applications, such asalways printing emails in black and white.Accounting capabilitiesXerox provides multiple levels ofaccounting capabilities to give yourorganisation the control it needs fortracking and assigning costs. These toolsinclude:• Auditron - controls and tracks andenables quota setting for output forcopy activity by user or workgroup foranalysis and billing purposes.• Xerox Standard Accounting (XSA)- builds on Auditron by adding web-based remote management for copy,print, scan and fax activity.• Network Accounting EnablementKit (optional) - enables Xeroxmultifunction systems to integratewith third-party accounting and billingsolutions from Xerox Alliance Partners.Assessment optionsXerox can help you decrease your overalldocument costs by optimising andright-sizing your technology deployment.Three levels of assessment tools andservices are available to help you deploythe right mix of equipment to best servethe needs of your environment:• LEVEL 1: Xerox Office EfficiencyCalculator - a five-minute, web-based“instant analysis” offers suggestions onyour technology needs by comparinginformation you enter on yourenvironment against key industrymetrics.• LEVEL 2: Xerox Office ProductivityAdvisor (XOPA) - more in-depth,web-based tool assesses your specificdocument environment. XOPA resultssuggest better ways to manage pagevolume between printing, copyingand faxing - they deliver end usersatisfaction and cost efficiency. XOPAis a free service performed by yourlocal Xerox sales representative.• LEVEL 3: Xerox Office DocumentAssessment (ODA) - an analyticalmodel that measures and analysesyour current document productioninfrastructure, the ODA providesin-depth improvement plans forsignificant cost savings and increasedefficiency. The ODA is a six-sigma,fee-based tool and consultative serviceoriented more at enterprise-levelorganisations.