Xerox WorkCentre 7755 User Manual Supplement

Also see for ColorQube 9301: User guide User guide Administration and accounting Quick guide System administrator guide

Contents

Xerox WorkCentre 7755 User Manual Supplement Manual pdf 10 page image

Security-Related Supplement to User GuidanceSecurity-Related Supplement to User Guidance10Accessing the PrinterTo ensure that unauthorized users cannot access the printer, the system administrator can configureauthentication and authorization. If the administrator configures authentication and authorization,you can be required to type your user name and password to access some or all of the features on theprinter. If the administrator configures accounting, you must type an accounting code to accesstracked features.AuthenticationAuthentication is the process of confirming your identity. When the system administrator enablesauthentication, the printer compares the information that you provide to another source ofinformation, such as an LDAP directory. You can be authenticated when accessing features at thecontrol panel or using CentreWare Internet Services. If the administrator configures local or networkauthentication, you identify yourself by typing your user name and password at the control panel or inCentreWare Internet Services. If the administrator configures card reader authentication, you identifyyourself by swiping a magnetic or proximity card at the control panel and typing a passcode.Note: The administrator can allow you to type your user name and password to access the printerwhen Smart Card authentication is the primary authentication method. If the administratorconfigures an alternative authentication method, and you misplace your card, you can still accessthe printer.AuthorizationAuthorization is the function of specifying the features that you are allowed to access, and the processof approving or disapproving access. The system administrator can configure the printer to allow youto access the printer, but restrict access to certain features, tools, and services. For example, the printercan allow access to copying, but restrict access to color printing. The administrator can also controlaccess to features at specific times during the day. For example, the administrator can restrict printingfor a group of users during peak business hours. If you attempt to print using a restricted method orduring a restricted time, the job does not print. Instead, the printer prints an error page and the jobappears with an error message in the Job Status lists.AccountingThe system administrator can configure accounting to track how the printer is used. The administratorconfigures accounting to count copy, print, scan, and fax impressions that each user creates. Theadministrator can create a report to see how many impressions each user creates. Users are associatedwith an account, and you must type a four-digit account code when accessing tracked features. Theadministrator can set limits to restrict the total number of jobs by type that you can produce. Theadministrator can generate a report that lists usage data for individual users and groups. When theadministrator configures accounting, you must also provide your accounting code in the print driverbefore printing documents from a computer.

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