6 Operating ManualImportant InformationSECURITY PRECAUTIONSIn order to use the PBX safely and correctly the Security Requirements below must be observed. Failure todo so may result in:• Loss, leakage, falsification or theft of user information.• Illegal use of the PBX by a third party.• Interference or suspension of service caused by a third party.What is User Information?User Information is defined as:1. Information stored on the SD Memory Card:Phonebook data, user IDs, system settings data, passwords (User/Administrator/Installer),Personal Identification Numbers (PINs), etc.2. Information sent from the PBX to a PC or other external device:Phone call data (including telephone numbers of outside parties), call charge data, etc.Security Requirements1. The SD Memory Card contains software for all the processes of the PBX and all customer data. It canbe easily removed and taken away from the PBX by a third party. Therefore, do not allow unauthorizedaccess to prevent data leakage.2. Always make backups of data stored on the SD Memory Card. For details, consult your dealer.3. To prevent illegal access from the Internet, active a Firewall.4. To avoid unauthorized access and possible abuse of the PBX, we strongly recommend:a. Keeping the password secret.b. Selecting a complex, random password that cannot be easily guessed.c. Changing your password regularly.5. Perform the following when sending the PBX for repair or handing it over to a third party.a. Make a backup of data stored on the SD Memory Card.b. Using an SD formatter, format the SD Memory Card so that information cannot be retrieved from it.6. To prevent data leakage, render the SD Memory Card physically unusable before disposal.7. When user information is sent from the PBX to a PC or other external device, the confidentiality of thatinformation becomes the responsibility of the customer. Before disposing of the PC or other externaldevice, ensure that data cannot be retrieved from it by formatting the hard disk and/or rendering itphysically unusable.SAVE THESE INSTRUCTIONS
