SecurityGeneric MICR Fundamentals Guide 8-3Securing paper stocksThe ability of the Xerox MICR printing system to print a form,signature, logo, and MICR line on a check at the same time asthe variable data eliminates the security problems resulting fromkeeping a supply of preprinted checks in storage.However, because security paper is one of several resourcesused to print the checks, securing the paper stock is a wise extraprecaution. Paper should be kept in locked storage, in sealedboxes, with each ream separately wrapped and sealed.Employees should not be permitted to take security paper fromthe building unless they are cleared by a security officer.The amount of paper brought out of storage for printing can beused as an audit cross check against the number of sheets thatare printed. After the checks are printed, the stacked documentsshould be carefully secured, because loose sheets aresusceptible to pilfering. Numbered stock helps control checkstock, but it increases job complexity.Storage and disposalEquipment It is important that you regularly inventory and monitor theequipment used to manufacture and process checks. If you areselling equipment, you should sell or place it with reputable firms(for banking purposes). If you are discarding equipment, firstmake sure that the castings are broken up and that it cannot beused. Always keep the serial numbers and disposal records forat least ten years.Checks andmaterialsFollow these guidelines for storing and disposing of checks andprinting materials:• Keep printing supplies, such as paper and ink, in securestorage areas.• Inventory unprinted reams and rolls of paper and preprintedstandard stock check bodies on a regular basis.• Shred or incinerate all spoiled documents.• Shred all unprinted security paper waste before recycling.• Store the plates used to print documents in secure areas, andmake them useless before scrapping them.• Do not permit employees to take anything in or out of securedareas without authorization.
