Xerox WorkCentre 5222 Evaluator Manual

Also see for WorkCentre 5222: System administration guide Reference guide System administration guide User guide Quick use guide

Contents

Xerox WorkCentre 5222 Evaluator Manual Manual pdf 18 page image

18 WorkCentre 5222 Evaluator GuideEvaluate Cost ControlCost of operation is one of the most important considerations when evaluating a multifunction device. Does the vendor provide thetools necessary to control access to device functions by user? Are accounting tools available to help track and assign printing costs?Does the vendor offer services to help you right-size your deployment?Accounting CapabilitiesXerox provides multiple levels of accounting capabilities to give your organization thecontrol it needs for tracking and assigning costs. Xerox also provides tools to controlemployee access to device features:Internal Auditron• controls and tracks usage, and enables quota-setting for copy, print,scan and fax activity by user or workgroup for analysis and billing purposes.Xerox Standard Accounting (XSA)• builds on Internal Auditron by adding web-basedremote management.Network Accounting• job-based accounting enables Xerox MFPs to integrate with third-party accounting and billing solutions from Xerox Business Partners.Foreign device interface• enables the addition of external third-party access andaccounting devices to the WorkCentre 5222, such as magnetic card readers or coin-operation devices.Assessment OptionsXerox can help decrease your organization’s overall document costs by optimizing andright-sizing your technology deployment. Three levels of assessment tools and services areavailable to help you deploy the equipment mix necessary to best serve the needs of yourenvironment:LEVEL 1:• Xerox Office Efficiency Calculator — A five-minute, web-based “instant analy-sis” offers suggestions regarding your organization’s technology needs by comparingenvironment-specific information you enter against key industry metrics.LEVEL 2:• Xerox Office Productivity Advisor (XOPA) — A more in-depth, web-based toolfor assessing your specific document environment. XOPA results suggest better ways tomanage page volume between printing, copying and faxing, delivering end-user satis-faction and cost efficiency. XOPA is a free service performed by your local Xerox salesrepresentative.LEVEL 3:• Xerox Office Document Assessment (ODA) — An analytical model that mea-sures and analyzes your current document production infrastructure, the ODA providesin-depth improvement plans for significant cost savings and increased efficiency. TheODA is a Six-Sigma, fee-based tool and consultative service oriented more toward enter-prise-level organizations.How the WorkCentre 5222 exceeds the cost control requirement