Quick Reference Guide Page 6-5Internet FaxAddress Book TypesIf configured there are two different types of address book on your machine, Publicand Internal.Public Address BookThe Public Address Book stores external company addresses on the machine. Theaddress book contains a list of user names and their e-mail addresses.The file must be a CSV (Comma Separated Value) format for your machine to beable to read the file contents. The completed file is imported to the machine viaCentreWare Internet Services. Your machine will not allow the import of a PublicAddress Book file that does not end with the .CSV file extension.A valid CSV file is in the format: Name, SMTP e-mail address. For example thefollowing are both valid CSV format file entries:Smith, smith@company.com"Smith, John", john.smith@company.comThe order in which the entries are sorted in the CSV file determines the orderdisplayed in the Public Address Book at your machine.Internal Address BookOtherwise known as the LDAP (Lightweight Directory Access Protocol), the InternalAddress Book stores internal company addresses on the company network. TheSystem Administrator creates the Internal Address Book.The display of the search results is defined by the LDAP. For example, the LDAPserver can return a search query "And" as "Andrew Smith" when the result"Andrews, James" may have been expected. The lastname, firstname or firstname,lastname display is controlled by the LDAP server and not your machine.If you have successfully logged in via Authentication mode, your machine willautomatically attempt to match your login name to your e-mail address. Your namewill then be entered into the From e-mail address field. You will not be able tochange this.
