Xerox WorkCentre 4260/XF Brochure & Specs

Also see for WorkCentre 4260/XF: Specifications Quick use guide User guide Supplementary manual System administration guide

Xerox WorkCentre 4260/XF Brochure & Specs Manual pdf 33 page image

Ease of Use April 2009Xerox WorkCentre 4260 XFwww.BERTL.comCopyright © 2009 BERTL Inc. April 2009All Rights Reserved. The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document. Thisdocument may only be viewed electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictlyprohibited. BERTL accepts no responsibility for any inaccuracies or omissions contained in this document.Page 33Administrators can configure automatic e-mail alerts so thatspecified users are automatically alerted via e-mail whenspecified error conditions occur (such as low paper or toner). Thiscan help reduce downtime and improve efficiencies. Similarcompetitive devices allow for up to three email recipients.The properties tab provides administrators with the ability to clonedevice settings from one device to another. This feature improvesproductivity and ensures that all of the devices on the networkhave the same device and security settings for added protection.Administrators can configure and manage both the network anddevice settings such as print protocols, e-mail, network scanning,and fax settings directly from CentreWare Internet Services.CentreWare also provides quick access links for deviceconfiguration, cloning, e-mail set up, SNMP, firmware, and Xeroxtechnical support.DEVICE MANAGEMENTAn efficient device-management software system is criticalin order to take maximum advantage of a device’s featureset, be it a printer, fax, scanner or multifunctionalperipheral (MFP).Device management is typically provided via a Web serveron the device controller. This Web server is accessedusing any desktop Web browser. The user simply entersthe device’s IP address into the address line of their Webbrowser. Note that administrators and office users havedifferent management and monitoring needs.General Office UsersAs noted previously, end users want to know if a device iscapable of handling a particular job, current status (such as“Ready”), and current supply levels (media, toner, ink), aswell as if there are any other jobs waiting to be printed.AdministratorsThe aim of most network administrators is to obtain greatercontrol over networked devices without having to leavetheir own desk. From their computer desktop, they wouldlike to be able to set up the device on the network,establish security for IP filter ranges, apply cost-controlmeasures, check supply levels, and set up automated e-mail alerts for different staff members when problemsoccur or maintenance needs must be met.Due to the nature of a device’s Web server, this capabilityis usually limited to an individual device. However, manymanufacturers also include a network device- managementfleet tool, which allows for the concurrent monitoring andmanagement of multiple devices connected to the network.Many also provide plug-ins for the most popular IT device-