Administrator ToolsWorkCentre 7755/7765/7775 Multifunction PrinterSystem Administrator Guide163Address BooksIf your network is connected to an LDAP server you can configure the printer to look up addresses fromthe LDAP directory. For details, see LDAP on page 38. If you do not have an LDAP server, you can usethe Fax Address Book and the Public Address Book to store fax machine phone numbers and emailaddresses on the printer.The printer can be configured to access both an LDAP directory and a Public Address Book. If both areconfigured, users will be presented with the choice to use either address book.Internet Fax and Email Address BookEmail addresses are stored in the Public Address book.Note: An Internet Fax Address is the email address of an internet fax machine or service.Address Book SecurityYou can define who has access rights to view and manage your Address book.1. In Centre Ware IS, click Address Book > Access Rights.2. Select one of the following:• System Administrators Only to require users to log in as an administrator to edit the addressbook.• Open to All Users to allow anyone to edit the address book.3. Click Save.Editing the Public Address Book in CentreWare ISYou can add, delete and edit addresses at the control panel.Adding a New Name1. In Centre Ware IS, click Address Book.2. Under Common Tasks, click Add New Name.3. Type in a name for the person in the Friendly Name field.4. Type in an email address for the user in the Email Address field.5. If the user has an Internet Fax Address, type it in the Internet Fax Address field.6. Click Save & New to save the new file and to prompt for the next entry or click Save & Close tosave the record and exit the window.Deleting a NameYou delete individual names directly from the Address Book listing.1. In Centre Ware IS, click Address Book.2. Under Public Address Book, click View All Names.3. Scroll to the entry you want to delete, then click Delete.
