172Addressing - Public Address BookIf a site does not have an LDAP server to provide access to a corporate address list, the machine willaccept a Public Address Book file that contains a list of user names and associated e-mail addresses. Thisfile must be in a CSV (Comma Separated Values) format for the machine to be able to read the filecontents. The machine can have access to both an LDAP server and a public address book. If both areconfigured the user will be presented with the choice to use either address book to select e-mail recipients.The majority of word processing or spreadsheet packages will allow you to create a CSV file. A selection ofE-mail applications will also allow you to export a list of users in the CSV file format. There are also severalconversion packages available on the web.Create a Public Address Book1. Open an application that supports CSV files (for example, Microsoft Excel).2. Create a list of addresses with the following headings: name and address.For example:The order in which entries are displayed in the Public Address Book at the machine will depend on how theentries are sorted in the CSV file.3. Save the file as a CSV (comma delimited) file with the extension .csv.4. It is recommended that you keep a copy of the .CSV file once created.At your Workstation5. At your web browser, enter http:// followed by the IP Address of the machine. Press [Enter].6. Select the [Properties] tab.7. Enter the Administrator User name and password if prompted. The default is [admin] and [1111].8. Select [Services].9. Select [E-mail].10. Select [Public Address Book] in the directory tree.11. Click the [Browse] button and browse to the location of the Address Book File (*.CSV) created instep 3, above.12. Highlight the .CSV file and click [Open] in the Choose File window.Name Addressname firstname.lastname@company.comname2 firstname.lastname@company.comname3 firstname.lastname@company.com
