Novell GROUPWISE 7 - 04-2007 Manual

Contents

Novell GROUPWISE 7 - 04-2007 Manual Manual pdf 77 page image

Using the Address Book6novdocx (en) 6 April 2007776Using the Address BookThe Address Book stores information about users, resources, and organizations. You can use theAddress Book to search for information or to add e-mail addresses to an item you are composing.The Address Book consists of the GroupWise system address book, one or more personal addressbooks, the Frequent Contacts address book, and possibly shared address books and LDAP addressbooks. GroupWise System Address Book: You have one GroupWise system address book. Thesystem address book includes all users who have a GroupWise Mailbox in your organization.You cannot modify the system address book. Use this address book to view information abouteveryone in your GroupWise system, select names to send an item to, and create and modifygroups. Personal Address Books: You can have multiple personal address books. By default,GroupWise WebAccess provides one predefined personal address book with your name as thetitle. You can use your personal address book to add e-mail addresses and information for users,resources, or organizations that are not defined in the system address book. When you createmultiple address books, you can include the same name and address in several books. If theentry is copied from an address book and you edit the entry’s information in one book, it isupdated in all books. Frequent Contacts Address Book: You have one Frequent Contacts address book. Your mostfrequently and most recently used addresses are automatically added to this book. Anyrecipients of items sent in the WebAccess client are added to the Frequent Contacts addressbook. In addition, addresses added by the Windows GroupWise client also appear in theGroupWise WebAccess Frequent Contacts address book. After an entry is placed in FrequentContacts, it remains there until you delete it. The entry also remains in its original addressbook. Although the Frequent Contacts address book is created by GroupWise, it is considered apersonal address book because you can edit the information for contacts. Shared Address Books: In the Windows version of the GroupWise client, users can shareaddress books with other users. In GroupWise WebAccess, you cannot share an address bookwith other users, but you can receive shared address books. When you accept a shared addressbook, it appears in your Address Book list along with your system address book, personaladdress book, and Frequent Contacts address book.This section contains the following topics: Section 6.1, “Searching for Users and Resources,” on page 78 Section 6.2, “Using Groups to Address Items,” on page 81 Section 6.3, “Using the Address Selector,” on page 84 Section 6.4, “Using Frequent Contacts,” on page 85 Section 6.5, “Using Personal Address Books,” on page 85