Oce im4512 Settings Manual

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Contents

Oce im4512 Settings Manual Manual pdf 20 page image

18DOCUMENT FILING SETTINGSThis section explains administrator settings for the document filing function.This function can only be used when the document filing function has been added.Document filing settings"Document filing settings" consists of the followingsettings:● Default mode settings● The number of user name displayed setting● Sort method setting● Document output options● Administrator authority setting● Default output tray● Delete all quick files● Scan complete sound setting● Initial resolution setting● Default exposure settings● Batch print settingsDefault mode settingsThis setting is used to select the initial state of theconfidential checkbox (selected or not selected) in thedetailed settings screen of the document filing function.Touch the [CONFIDENTIAL MODE] in this setting ifyou want the confidential checkbox to be initiallyselected. Touch the [SHARING MODE] key if you donot want the confidential checkbox to not be initiallyselected. Normally the check box is not initiallyselected.The number of user name displayed settingThe number of user names displayed in one screen ofthe user name list can be changed from 8 (this is thenormal setting) to 6 or 12.Touch [6], [8], or [12] to select the number.Sort method settingThis setting is used to select how lists of files stored inthe "MAIN FOLDER", "CUSTOM FOLDER", and"QUICK FILE FOLDER" are ordered. Select orderingby [FILE NAME], [USER NAME], or [DATE].Document output optionsThis setting is used to select the operations (print andsend) that are allowed for stored files.• The [PRINT] key in the [DOCUMENT OUTPUTSETTINGS] screen controls printing from the [JOBSETTINGS] screen.For example, if the [PRINT] key in this setting istouched and only the [COPY] and [FAX SEND(INCL.PC-FAX)] checkboxes are selected in thescreen that subsequently appears, it will only bepossible to print stored files of copy jobs and fax jobsfrom the [JOB SETTINGS] screen of document filing.Files saved in modes that are not selected cannot beprinted from the [JOB SETTINGS] screen.• Similarly, the [SCAN SEND], [FAX SEND], and[I-FAX SEND] keys control the correspondingtransmission operations in the [JOB SETTINGS]transmission screen.Administrator authority settingWhen a password has been established for a file, username or folder, this setting is used to allow theadministrator password to be entered instead of thepassword in order to delete the item. This is only fordeletion; editing is not possible.Default output trayThis setting is used when a finisher is installed to selectthe output tray for printing of stored files.Delete all quick filesThis setting is used to delete all files except protectedfiles from the Quick File Folder.File deletion begins when you touch the [DELETE] keyand then touch the [YES] key in the message thatappears.To have all files (except protected files) automaticallydeleted from the Quick File Folder each time the poweris turned on, select the [DELETE QUICK FILES ATPOWER UP. (PROTECTED FILES EXCLUDED)]checkbox.NOTEWhen 6 or 8 names per screen is selected, eachdisplayed key name can be up to 18 characters long.When 12 names per screen is selected, each keyname can only be up to 10 characters long.