Xerox Fax Modem 4215/MRP Operation Manual
Also see for 4215: Quick startInstallation planning guideReference guideUser guideOperator's guide
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Contents
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PHONEBOOKAdding individuals to the phonebookThe procedures outlined in “Creating your Fax Phonebook” arealso used to add names and fax numbers to your phonebook.Individuals and groups you add are displayed in the FaxPhonebook Editor window (previously blank). For moreinformation, refer to the “Using the Fax Phonebook Editorwindow” and “Creating your Fax Phonebook” sections of thischapter.Adding groups to the phonebookThe fax utility software defines a group as a collection of selectedindividuals which can be added to your Fax Phonebook (similarto a distribution list). You create a document (follow theprocedure outlined in the “Sending a fax” section in the“Operation” chapter) and identify the group to which you wantto fax your document. Each individual that belongs to the groupyou identified automatically receives your fax.Use the following procedure to identify individuals as membersof a group. Refer to the “Broadcasting a fax” section of the“Operation” chapter to send your document to each member ofthe group in a single job transaction.1. Verify that each member of the group has been added to thephonebook.2. Select the individual names that comprise your desired groupand click on them.3. Click on the [Save As Group...] button. This displays the faxGroup Editor window in the Fax Phonebook Editor window.4. Enter a unique name for this group in the Group Name field.5. Click on [Add] to add the group to the phonebook.6. Refer to the “Broadcasting a fax” section of the “Operation”chapter to broadcast a fax to the individuals within thegroup.Broadcasting a faxIf you choose a group name as your fax destination, the faxutility automatically broadcasts the fax to every member of thegroup. This means you follow the “Sending a fax” procedureonce, rather than as many times as you have individualdestinations. These multiple fax jobs are placed in the PrintMonitor queue and are sent sequentially to the local (sending)fax printer and then to the receiving fax machine.Background printing must be set to ON, and you must berunning System 7 or MultiFinder with System 6 to activatebackground printing.XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 3-5 |
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