8 LDAP Configuration and Address Books88 Xerox WorkCentre 4260 Series System Administration GuideCreate a Local Address BookOverviewThe Internet Services Local Address Book screen allows you to upload a list of names ande-mail addresses which can be accessed via the Public Address Book at the machine.The Public Address Book consists of a text file .CSV (Comma Separated Values) format. Themajority of word processing or spreadsheet packages will allow you to create a .CSV file. Aselection of e-mail applications will also allow you to export a list of Users in the .CSV fileformat. There are also several conversion packages available on the web.The E-mail service must be enabled at the machine to access the Local Address Book.Procedure1. Open an application that supports .CSV files, for example, Microsoft Excel.2. Create a list of addresses with the following headings: name, address and phone.3. For example:4. The order in which entries are displayed in the Local Address Book at the machine willdepend on how the entries are sorted in the .CSV file.5. Save the file as a .CSV file.NOTE: It is recommended that you keep a copy of the .CSV file once it is created.6. At your Workstation, open the web browser, enter the TCP/IP Address of the machinein the address bar.7. Press [Enter].8. Click on the [Properties] tab.9. Click on the [Services] link.10. Click on the [E-mail Settings] link.11. Click on the [Local Address Book] link.12. Click on [Import from File] and browse to the location of your Address Book File*.CSV.13. Highlight your *.CSV file and click on [Open] in the [Choose File] window.Name Address Phonename1 firstname.lastname@company1.com 01234 1234567name2 firstname.lastname@company2.com 01234 1234568name3 firstname.lastname@company3.com 01234 1234569
