Oki CX1145MFP Fax Manual

Also see for CX 1145 MFP: Configuration guide Fax guide User functions guide Printing guide Operator's manual for basic function

Contents

Oki CX1145MFP Fax Manual Manual pdf 55 page image

4 Managing Address Book54 Running Address Book ViewerUsing CommandsAddress Book Viewer allows you to perform a wide variety of functions.You can access all of the commands from menus in the menu bar and from the icons in the toolbar at the top of the Address Book Viewer window. You can also choose commands from con-text-sensitive menus by right-clicking the browse pane and contents pane.Menu BarThe menu bar contains five menus of commands that allow you to perform various functions inAddress Book Viewer.1) File menuThe following commands can be selected in the File menu.- New Contact — Select this to add new contact in the private address book. If the cur-rently selected item is a group, the contact will be created as a member of the group. Ifthe currently selected item is the “Location/People” folder or “Private Address Book”object, the contact will be created in the "Location/People" folder. This command is avail-able only when selecting items in the object in the private address book.- New Group — Select this to add new group in the private address book. This commandis available only when selecting the “Group” folder in the private address book.- Properties — Select this to edit or display the properties of a group or a contact in theprivate or public address book. This command is available only when selecting a groupor a contact in the private or public address book.- Delete — Select this to delete a group or contacts in the private address book. Thiscommand is available only when selecting a group or contacts in the private addressbook.- Devices — Select this to download the public address book from this equipment.- Import -CSV File — Select this to import the address book data that had been exportedas CSV files from OKI 1100 series MFP address book using the Address Book Viewer.The data will be imported in the “Import Address Book”.- Import -vCard File — Select this to import the address book data that had beenexported as vCard files from OKI 1100 series MFP address book using the Address BookViewer. The data will be imported in the “Import Address Book”. This command is avail-able only when Microsoft Office XP is installed on your computer.- Export - CSV File — Select this to export the selected address book as a CSV file.- Export - vCard File — Select this to export the selected address book as a vCard file.This command is available only when Microsoft Office XP is installed on your computer.- Exit — Select this to exit the Address Book Viewer.2) Edit menuThe following commands can be selected in the Edit menu.- Copy — Select this to copy the selected contacts or a group in the clipboard. The con-tacts or a group copied in the clipboard can be pasted in the private address book. Thisitem is available only when selecting a group or contacts in any address book.- Paste — Select this to paste the contacts or a group copied in the clipboard in the privateaddress book. If the group has been copied, this item is available only when selectingthe “Group” folder. If the contacts have been copied, this item is available only whenselecting a group or the “Location/People” folder in the private address book.- Select All — Select this to select all contacts displayed in the right pane. This item isavailable only when browsing groups or contacts.- Find — Select this to find a contact by searching the address book. You can also searchthe LDAP server to add the contacts in the LDAP Address Book.3) View menuThe following commands can be selected in the View menu.