Oki ES845MFP User Manual

Contents

Oki ES845MFP User Manual Manual pdf 31 page image

Configuring your machine... > 31INTERNET COMMUNICATION FEATURESScan to e-mailThe MFP allows you to deliver your scanned document to e-mail addresses on thenetwork. The document is first scanned and converted to a standard PDF, JPEG, TIFF,or XPS file format and then transmitted to remote recipients simultaneously as ane-mail attachment.When you send an e-mail to someone using this MFP it uses Simple Mail TransferProtocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and thensend these e-mails to your recipients through the internet.Scan to NetworkPCVia the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol),or CIFS (Common Internet File System). The MFP allows you to save scanneddocuments directly to a designated server or a personal computer on the network ina standard PDF, JPEG, TIFF, or XPS file format.CIFS is the sharing system of Microsoft Windows. What is unique about this filingfunction is that it allows all corporate users to share one machine to send documentsto each file folder on a designated server or individual computer.The following settings or destinations must be defined by the system administrator beforethe MFP can be used to distribute any scanned document(s) on the network.> Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and POP3protocols to send your scanned document to e-mail addresses.> Filing destinations: Defines the protocols and destinations to send your scanneddocument to FTP servers, web, or any personal computers on the network.NOTE1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a hostcan automatically be given a unique IP address each time it connects to anetwork-making IP address management an easier task for networkadministrators. If the DHCP server is available from your network, you donot need to enter TCP/IP, subnet mask, gateway, and DNS information.Instead, this information will be automatically given for the MFP.2. IP Address: An IP (Internet Protocol) address uniquely identifies a hostconnection to an IP network. System administrator or network designerassigns the IP address. The IP address consists of two parts, oneidentifying the network and the one identifying your node. The IP addressis usually written as four numbers separated by periods. Each number canbe zero to 255. For example, 10.1.30.186 could be an IP address.3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocolused to send and receive e-mail on the Internet.4. DNS: (Domain Name System). The DNS server identifies hosts via namesinstead of IP addresses. If the DNS server is available on your network,you can enter the domain name instead of digits for your SMTP or POP3servers, such as Pegasus.com.tw instead of 120.3.2.23.5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that storesand serves e-mails for various client machines that are not connected tothe Internet 24 hours a day. E-mails are held in POP3 until you log on.