Xerox CopyCentre C2128 Quick Reference Manual

Also see for CopyCentre C2128: Reference guide User manual Supplementary guide Product safety data sheet Evaluator guide

Contents

Xerox CopyCentre C2128 Quick Reference Manual Manual pdf 158 page image

PAGE 7-4 X EROX COPY C ENTRE/W ORKC ENTRE P RO C2128/C2636/C3545 Q UICK R EFERENCE GUIDEE-MAIL Entering an E-mail AddressThe e-mail address can be entered in one of two ways - manually or via an addressbook.NOTE: When entering e-mail details you can change the keypad to show upper orlower case, accented characters or numbers by selecting any Back button.ManuallyIf you already know the full SMTP e-mail address of the recipient, or if you know thatthe recipient is not in any of the configured address books, you can select the To...button and use the keypad on the touch screen to enter the e-mail address. Yourmachine will check that it is an SMTP address. If it is not an SMTP address, yourmachine will search the address book for a matching entry.The entered e-mail address will be shown in the Address List.Selecting the details for a manually entered e-mail address will only display thee-mail address, no other details are available.Address BooksAddress books contain a list of e-mail addresses and details that are relevant toyour company and/or you. If configured, your machine is able to support two typesof e-mail address books - Public and Internal. When an entry is made in To, Fromor Cc the Address Book displays search results for one or both configured addressbooks.Use the keypad on the touch screen to enter the e-mail recipient’s name. As withmost search facilities you do not need to enter the full name and can search theaddress book on the first few letters.When you have entered the e-mail search criteria, select the Enter button. If thereare no matching entries, select the Change Address Book button to search the otheraddress book.NOTE: The Change Address Book button will only be displayed if both the addressbooks have been configured.If one or more matches are found based on the search criteria, the matches aredisplayed on the touch screen. Use the up and down scroll bars to locate therecipient. Highlight the recipient in the list and select the Add button.Continue this process until you have added all the required recipients and oncompletion select Done. The entered e-mail addresses will be shown in the AddressList.