Xerox WorkCentre 3119 User Manual

Also see for WorkCentre 3119: Service manual Service manual

Contents

Xerox WorkCentre 3119 User Manual Manual pdf 68 page image

Advanced Printing15Using OverlaysWhat is an Overlay?An overlay is text and/or images stored in the computer harddisk drive (HDD) as a special file format that can be printed onany document. Overlays are often used to take the place ofpreprinted forms and letterhead paper. Rather than usingpreprinted letterhead, you can create an overlay containing theexact same information that is currently on your letterhead. Toprint a letter with your company’s letterhead, you do not needto load preprinted letterhead paper in the printer. You need onlytell the printer to print the letterhead overlay on yourdocument.Creating a New Page OverlayTo use a page overlay, you must create a new page overlaycontaining your logo or image.1 Create or open a document containing text or an image foruse in a new page overlay. Position the items exactly asyou wish them to appear when printed as an overlay.2 To save the document as an overlay, access printerproperties. See “Printing a Document” on page 6.3 Click the Extras tab, and click Edit button in the Overlaysection.4 In the Edit Overlay window, click Create Overlay.5 In the Create Overlay window, type a name of up to eightcharacters in the File name box. Select the destinationpath, if necessary. (The default is C:\Formover).6 Click Save. The name appears on the Overlay List box.7 Click OK or Yes to finish creating.The file is not printed. Instead it is stored on yourcomputer hard disk drive.NOTE: The overlay document size must be the same as thedocuments you print with the overlay. Do not create an overlaywith a watermark.WORLD BESTDear ABCRegardsWORLD BESTUsing a Page OverlayAfter an overlay has been created, it is ready to be printed withyour document. To print an overlay with a document:1 Create or open the document you want to print.2 To change the print settings from your softwareapplication, access printer properties. See “Printing aDocument” on page 6.3 Click the Extras tab.4 Select the desired overlay from the Overlay drop-downlist box.5 If the overlay file you want does not appear in theOverlay list, click Edit button and Load Overlay, andselect the overlay file.If you have stored the overlay file you want to use in anexternal source, you can also load the file when you accessthe Load Overlay window.After you select the file, click Open. The file appears in theOverlay List box and is available for printing. Select theoverlay from the Overlay List box.6 If necessary, click Confirm Page Overlay WhenPrinting. If this box is checked, a message windowappears each time you submit a document for printing,asking you to confirm your wish to print an overlay on yourdocument.If this box is not checked and an overlay has beenselected, the overlay automatically prints with yourdocument.7 Click OK or Yes until printing begins.The selected overlay downloads with your print job andprints on your document.NOTE: The resolution of the overlay document must be thesame as that of the document you will print with the overlay.Deleting a Page OverlayYou can delete page overlays that you no longer use.1 In the printer properties window, click the Extras tab.2 Click the Edit button in the Overlay section.3 Select the overlay you want to delete from the OverlayList box.4 Click Delete Overlay.5 When a confirming message window appears, click Yes.6 Click OK until you exit the Print window.