ScanningWorkCentre 6400 Multifunction PrinterSystem Administrator Guide101• Prompt for password when scanning to private folder: Enable this option to require users totype the private folder password at the control panel every time they scan a job to thatprivate folder.• Allow access to job log data file: Enable this option to allow users to print a job logcontaining details for any scanned image. Third-party applications can be used to search, file,and distribute jobs based on job log information.3. Click Apply.Managing Folders and Scanned FilesCreating and Editing a FolderBy default, all users are allowed to scan to the Default Public Folder. Users can create and editadditional folders if this option has been enabled in Scan Policies. For details, see Setting Scan Policieson page 100.Note: If your printer is locked, you must log in as a system administrator. For details, see AccessingCentreWare IS on page 17.To create a folder:1. In CentreWare IS, click Scan.2. Under Display, select Mailboxes.3. Under Scan to Mailbox, click Create Folder.4. Type a name for the folder.5. If required, type a password, then retype the password again to verify.6. Click Apply.To change the folder password or delete the folder, click Modify Folder.To edit the default scan settings for the folder, click Personalize Settings. Click Edit to edit the scansettings. For details, see CentreWare IS Help.Deleting Scanned FilesNote: If your printer is locked, you must log in as a system administrator. For details, see AccessingCentreWare IS on page 17.1. In CentreWare IS, click Properties > Properties > Services > Scan to Mailbox > Files.2. To immediately remove files from the server, select an option:• Delete all files now to delete all files on the server.• Delete all files older than to delete files older than a specified number of days. Type anumber to specify number of days old the file must be to be deleted.3. Click Delete Files.4. To schedule regular file cleanup, under Schedule Cleanup of Folder Files, select an option.• To delete files, under Immediate Clean Up of All Folder Files, select the desired option, thenclick Delete Files.• To schedule regular file cleanup, under Schedule Clean Up of Folder Files select the desiredoption or options, then type a number for hours or days.
