5-16 PC Faxing Chapter 5The Address Book contains the following types of entries.❏ IndividualAn individual entry enables you to identify each individual to whomyou frequently send PC faxes. When you send a PC fax, you can thenspecify the recipient for your PC fax from the entries listed in theAddress Book.❏ GroupA group entry identifies the two or more individual Address Bookentries to whom you repeatedly send the same PC fax. For example,you can set up a group to include those individuals involved in aparticular business project. When you specify the group entry as thefax recipient on your PC fax, the PC fax is sent to each individual inthe group.Sorting the Address BookThe Address Book is sorted alphabetically. You can change the order of thelist based on criteria indicated as the column titles for the list.To change the order of the Address Book entries, click the appropriatecolumn title.Adding and Editing an Individual AddressWhen setting up an individual Address Book entry, you must specify thecontact’s first and last names, and fax number. Optionally, if you want theinformation available for a fax cover page, you can provide the contact’sphone number, title, company, and address. You can also enter a comment,to provide an internal reference about the recipient.To add or edit an individual entry:1. With the Address Book open, click the command to add or edit anindividual entry. To add a new individual, click New Individual. To edit an individual, select the entry in the list and click Edit.
