Available operations with User Box11-4 d-Color MF552/452/362/282/2221.21.2 Available operations with User BoxThe User Box is a box in which the user can store documents and use them again when necessary.The original data read by this machine can be converted into a file and stored in the User Box. Also, data canbe stored in the User Box when printing is specified by any PC running on the network. A file stored in theUser Box can be printed out or sent out to another user.If the frequently used original data is stored in the User Box, you do not need to search for the document ordata when they are being printed or sent. Because you do not need to operate the printer from a PC, you canreduce operation time and improve the efficiency with which you carry out tasks.The following types of User Boxes are available.Type Description[Public] This is the public box in which all users can store documents and use them.A password can be set for each box in order to control access to it.If documents are created in an electronic format and stored in the PublicUser Box, all users can share the same information by accessing this box.Also, users do not need to search for documents or data or operate theprinter during printing. This will save the user time and improve the efficien-cy with which they carry out tasks.[Personal] This is a personal box and if user authentication is implemented, only userswho have logged in to the system can store documents in the PersonalUser Box and use documents contained in it when necessary. Becausethis box is not displayed to other users, there is no chance that importantfiles will be erroneously deleted from the box.If frequently used documents are created in an electronic format andstored in the Personal User Box, users do not need to search for docu-ments or data or operate the printer from a PC during printing. This willsave the user time and improve the efficiency with which they carry outtasks.[Group] This is a user box. If the Account Track is implemented, only users belong-ing to the same department (or group) can store and use documents in theGroup User Box. This box is not displayed when a user of another depart-ment or a public user have logged in.If documents are stored in the Group User Box, all users of each group canshare the same information by accessing this box.
