WorkCentre™ 5735/5740/5745/5755/5765/5775/5790System Administrator Guide249Configuring Public and Internal Address Books (LDAP)A Public Address Book is created from a list of names and addresses saved in a CSV file (CommaSeparated Values) format. If a site does not have an LDAP server to provide access to a corporateaddress list, the device will accept a Public Address Book file that contains a list of user names andassociated e-mail addresses. This file must be in a CSV (Comma Separated Values) format for thedevice to be able to read the file contents. The device can have access to both an LDAP server and apublic address book. If both are configured the user will be presented with the choice to use eitheraddress book to select e-mail recipients.The majority of word processing or spreadsheet packages will allow you to create a CSV file. A selectionof e-mail applications will also allow you to export a list of users in the CSV file format. There are alsoseveral conversion packages available on the web.LDAP Addressing - Internal Address BookNote: Configuration of the LDAP directory settings requires the network to support LDAP services.For Public Address book, see To Create a Public Address Book on page 256.LDAP (Lightweight Directory Access Protocol) is a popular protocol used by large accounts to accesslarge quantities of data including corporate address books. The local system will need to know wherethe LDAP server is located on the network and may need a login name and password if the LDAP serveris not configured to allow NULL names and passwords.The Internet Services LDAP page allows you to configure Lightweight Directory Access Protocolinformation.LDAP is used for the following activities:• To access the corporate address book to locate e-mail addresses for use with the E-mail andInternet Fax services.• To authenticate users when configured as the method of Authentication.• To authorize users to gain access to device features, when configured as the method ofAuthorization.For instructions on how to configure Authentication and Authorization, refer to Authentication onpage 155.Information ChecklistBefore starting the procedure, ensure the following items are available or tasks have been performed:• Ensure the E-mail feature is functional on the device and your network supports LDAP services.• Obtain the IP Address (or Host Name) of your LDAP Server. The device may also need a loginname and password if the LDAP server is not configured to allow NULL names and passwords.• Use an LDAP client to validate your settings before inputting them into the Internet Servicesmenus. LDAP clients include Microsoft Outlook Express, Microsoft Outlook and NetscapeCommunicator.• To use host names, DNS must be configured on the device.
