10 Functional Setups356 Setting up Meta Scan FunctionSetting up Meta Scan FunctionThe Meta Scan is a function to attach information (meta data) generated within the device to scanned images. Theattached meta data can be processed by workflow servers or other means to supplement the scanned image.To use Meta Scan, select [E-MAIL], [Save as file] and [Save to USB Media] agents of Meta Scan for templates and registerthem.Meta data is managed by an XML file which defines the scheme to store the information.This section describes the data structure using the XML file registered as the default as an example.The default XML file consists of two data areas; the “basic data area” and “extended data area”.The “basic data area” records device information, scan parameters, and user information, while the “extended data area”records information entered by the user on the control panel (maximum 25 items) when running Meta Scan.The user can create fields in “extended data area” to store information entered from the control panel under [ExtendedField Definition] - [Extended Field Properties].When using applications that interact with Meta Scan, follow the instructions of the application vendor to set the XMLformat file and the extended field.P.356 “Procedure for using Meta Scan”P.356 “Checking Meta Scan Enabler”P.357 “Editing XML format file”P.361 “Registering XML format file”P.362 “Registering Extended Field Definition”P.365 “Registering templates for Meta Scan”P.368 “Meta Scan”P.368 “Checking logs of Meta Scan” Procedure for using Meta ScanSetupOperation Checking Meta Scan EnablerThe Meta Scan Enabler is required to use the Meta Scan function. For the details, contact your distributor or servicetechnician.You can check whether the Meta Scan option is set on your equipment as follows.Meta Scan function is available if [Meta scan enabler] is registered under [ADMIN] - [GENERAL] - [LICENSEMANAGEMENT].This function is available only for some models.Operation Description Reference1 Checking the Meta Scan option Check whether the Meta Scan optioncan be used with your equipment.P.356 “Checking Meta Scan Enabler”2 Editing the XML format file If necessary, edit the XML format filefor meta data.P.357 “Editing XML format file”3 Registering an XML format file Register an XML format file for metadata.P.361 “Registering XML format file”4 Registering an extended fielddefinitionIf necessary, register an extendedfield definition.P.362 “Registering Extended Field Definition”5 Registering a template for Meta Scan Register a template for Meta Scan. P.365 “Registering templates for Meta Scan”Operation Description Reference1 Meta Scan Perform a meta scan using a templatefor Meta Scan.Scanning Guide "Using Scan Templates"2 Checking Meta Scan logs Check the scan log to confirm if metadata has been correctly created.Scanning Guide "Viewing the Scan Job Statusand Log"
