Oki MB290 User Manual

Also see for MB290: Service manual Quick start guide

Contents

Oki MB290 User Manual Manual pdf 45 page image

MB290- 45 -DirectoryCreating subscribers listTo create subscribers list:!12 - DIRECTORY / NEW GROUP1 Press !, enter 12 using the keypad.2 Enter the LIST NAME with the alphanumericalkeypad (20 characters maximum), confirmwith OK.3 CALLED NUMBER: use ! or " to select fromexisting records the contacts of your list andconfirm with OK. Repeat this operation for eachsubscriber you want to add to your list.4 Enter the GROUP NUMBER assigned to your listwith the numerical keypad or accept the displayednumber, and confirm with OK.Modifying a recordTo modify a subscribers record or list:!13 - DIRECTORY / MODIFY1 Press !, enter 13 using the keypad.2 With ! or ", browse the directory and select therecord or list you want to modify by pressing OK.3 With ! or ", browse the entries of the selectedrecord or list. Press OK when the entry you want tomodify appears on screen.4 The cursor appears at the end of the line. Press Cto delete characters.5 Enter the new entry and confirm with OK.6 Repeat the operations for each line you want tomodify.Deleting a record or a listTo delete a subscribers record or list:!14 - DIRECTORY / CANCEL1 Press !, enter 14 using the keypad.2 With ! or ", browse the directory and select therecord or list you want to delete by pressing OK.3 Press OK to confirm the deletion.4 Repeat the operations for each record or list youwant to delete.Printing the directoryTo print the directory:!15 - DIRECTORY / PRINTPress !, enter 15 using the keypad.The printing of the directory starts, in alphabetical order.Importing a directoryYou can import an existing directory of contacts into yourmultifunction machine as an electronic file. This file mustbe in a specific format and must not comprise more than500 entries.The process of importing a directory uses electronic mailas the transfer mechanism. The electronic file containingthe directory is received and processed as an e-mailattachment.How to structure the fileThe electronic file containing the data in the directorymust be structured into lines or records each comprisingfive fields separated from one another by a uniquecharacter (a tab stop, a comma or a semi-colon). Thelines themselves are separated by a line break (carriagereturn).ImportantIn the directory, the letter G placednext to a name identifies asubscribers group.Important The printing is not possible on A5(or Statement) paper format.Note You can also print the directory withmenu !55 - PRINT / DIRECTORY.ImportantImporting a new directorycompletely overwrites anyexisting directory entries.Fields ContentsNameA unique identifier in your directory, up to 20characters long.This field is mandatory; the name should notinclude the field separator character.FaxnumberYour contacts’ fax number, without spaces ordots, can be up to 30 characters long(including any * and # characters).This field may be left empty, for instance, inthe case of contacts to whom you only sende-mails.E-mailaddressYour contacts’ e-mail address or FTPaddress or SMB address.Can be up to 80 characters long, but mustnot comprise the field separator character.Any other characters may be used in thisfield, which can also be left blank.ShortcutkeyA capital letter (A to Z), unique to thedirectory, which is associated with a specificcontact and enables quick selection.As with the two previous fields, this field canbe left blank.SpeedThe fax transmit speed over the PSTN. Ifyou do not specify a value, the default speedis the maximum speed. This field may be leftblank if all your fax transmissions arehandled by a fax server.