Chapter 11-311.2.3.18 Address Book Settings (iR2020i/iR2016i) 0012-6039iR2016i / iR2020iT-1-101.2.3.19 Recommended setting of system management information 0012-6717iR2016i / iR2020iWhen multiple users use the machine, it is necessary to advise each user to set the system management information.Setting ID and password of system administrator on the operation unit under (Additional functions key) > [System management setting] > [Setting of system ad-ministrator's information] has an effect of restraining the third person from falsifying information, for the ID and password are required when a user carries out animportant setting of the machine.Under the environment that the setting is not done, if a user who does not sufficiently know operation situation of the machine tries to change the setting, followingtroubles may occur.- When the user changes [User ID Management] from [off] to [on], copying operation cannot be done unless ID and password are input.- When each setting is changed on the network from RUI, that enables to falsify data of address book or delete log.- When TCP/IP fixed address is changed on the network setting, printing operation via network cannot be done until the port setting is changed.- When usage restriction of USB device is changed to [on], printing operation via USB becomes disabled.1.2.3.20 The Reference Information of the Department ID Management 0012-6718iR2016i / iR2020iFunction:If Department is registered in Department ID Management, users are required to input the Department ID and password when inputting data from the operationunit of the machine. Also, the registration enables to restrict usage and control the usage number of times of Total Parts, Copy, B&W Scan, Color Scan, or Print.Setting method:Register Department ID in Department ID Management under Additional Functions key>System Setting.Operation outline:Department ID can be registered in [Department ID management] from the operation unit of the machine even though [System Manager Settings] is not done.When registering data in [Department ID Management] using RUI, you need to register yourself as a system manager in [System Manager Settings] and loginas a system manager.1.2.4 Maintenance by the User1.2.4.1 User Maintenance Items 0011-2393iR2016J / iR2016 / iR2020 / / iR2016i / iR2020iT-1-11Item Settings(*1 Indicates the default setting.)Register AddressRegister New AddFax Fax Number: 120 characters maximumRegister Name: 16 characters maximumOption: Sending Speed, Long Distance,ECM TXE-mail E-mail Address: 120 characters maximumRegister Name: 16 characters maximumI-Fax I-Fax Address: 120 characters maximumRegister Name: 16 characters maximumFile Protocol: FTP*1, Windows (SMB)Host Name: 120 characters maximumFile Path: 120 characters maximumUser: 24 characters maximum (FTP, Windows (SMB))Password: 24 characters maximum (FTP), 14 characters maximum(Windows (SMB))Register Name: 16 characters maximumGroup EraseAddress BookRegister Name: 16 characters maximumErase -Edit -One-touch ButtonsRegister/Edit You can register or edit the items ofOne-touch Buttons for Fax, E-mail, I-Fax,File, and Group shown in Register New Addabove.Key Name: 12 characters maximumNo. Item Maintenance cycle Remarks[1] Pressure plate cleaning As required[2] opyboard glass(large/small) cleaning As required[3] Copyboard holder (jump board) As required[4] Fixing pressure roller cleaning As required Clean every 10000 sheets[5] Exterior cleaning As required[6] Transfer roller cleaning As required[7] Drum cleaning As required[8] Toner replenishment (toner bottlereplacement)When the relevant error codeappears
