8 [Administration] Tab Page310 [Maintenance] How to Set and How to Operate Importing and exportingYou can import and export Address Book, MailBoxes, Template, and Combined (Template + Address Book + MailBoxes).This section describes how to import and export Address Book. You can follow the same procedure to import and exportMailBoxes, Template, and Combined (Template + Address Book + MailBoxes) except where you specify the file format ofthe export data. P.310 “Importing the address book data” P.312 “Exporting the address book data” Importing the address book dataYou can import address information exported from an address book on another equipment or a different address bookprogram in the CSV or XML format.The importing method of address book data is either adding imported data to the address book already registered in thisequipment or deleting all the address book data already registered and replacing them with the imported data.It is recommended that you export an address book in the CSV or XML format and edit it when creating address bookdata.You cannot import an address book when it exceeds the number of characters specified on each item.Invalid characters are replaced with "!".- Last Name: 64 characters- First Name: 64 characters- Email Address: 192 alphanumerical characters- Phone Number: 128 numbers- Tel Number 2: 128 numbers- Company: 128 characters- Department: 128 charactersThe group data are not included in the imported address book data.Importing address book data in the CSV/XML formatBefore importing the address book data, confirm that there is no waiting print job, scan job, or fax job. The addressbook data cannot be imported if there are any jobs that have not been processed. If importing the address book datatakes a long time, restore the data after the equipment turns into the Sleep/Auto Shut Off mode.1 Start TopAccess access policy mode. P.22 “Access policy mode”2 Click the [Administration] tab.3 Click the [Maintenance] menu and [Import] submenu.The Import submenu page is displayed.
