Store and Send Link Feature (Send to Folder)Store and Send Link (Send to Folder) OverviewTipThis feature may not be available in all marketplaces.NoteThe Store & Send Link feature is also referred to as the Send to Folder feature.If an authenticated user scans a document, the press temporarily saves the scanneddata, and automatically obtains the user's e-mail address that was registered in advance.The press then sends an e-mail notifying the user of two URLs:• One URL is for the location where the scanned data can be retrieved.• The second URL is for the location from which the data can be deleted.TipOnly the authenticated user who logs into the press can be the recipient of an e-mailtransmission. The press cannot send e-mail to multiple recipients.After receiving the e-mail on a computer, the user can retrieve the scanned data usinga web browser.Review the following information before using the Store & Send Link (Send to Folder)feature:• Scan files stored in the machine will be automatically deleted when the retentionperiod expires.• This retention period can be specified in URL File Expiration option by the SystemAdministrator in the range of 1 to 168 hours. The default value is 3 hours.• The files will always be deleted automatically.• To strengthen security, after retrieving the scanned data, access the second URL todelete the scanned data stored in the machine.• The Store & Send Link feature does not provide the following document managementfeatures:- Backing up and/or restoring files,- Deleting all the data at one time,- Listing files, and- Displaying available storage space.• The Store & Send Link feature allows you to retrieve scanned data without specifyingan e-mail address from the Address Book or from a folder for each scan job. However,the size of the data and its retention period are restricted on the press. If you wantto avoid these restrictions, use the Scan to PC or E-mail service.• For more information, refer to the System Administration Guide.• You can customize the layout of the features displayed on the Store and Send Linkfeature. For more information, refer to System Administration Guide.3-49Xerox® Versant® 180 PressUser GuidePress Apps
