Scanning106 Xerox ® WorkCentre® 4265 Multifunction PrinterSystem Administrator GuideAdding Document Management FieldsYou can add fields to the template to help you manage scanned image files. The fields display when youselect the template at the control panel. You can type in details about the document you are scanning.This information is filed with each scanned image file in the Job Log. Third-party software uses the JobLog to access and retrieve information associated with scanned files.1. Under Document Management Fields, click Add.2. Type a name for Field Name using up to 128 characters. The Field Name text is not shown at thecontrol panel. Third-party software uses the name to access the Document Managementinformation. This field is required.3. To allow users to modify the Field Label field, select Editable next to User Editable. The Field Labelidentifies the purpose of this field to the user. Select Not Editable to prevent users from changingthe value. The field does not appear on the control panel, and the text typed for the Default Valuefield is used.4. If you selected Not Editable, type a Default Value. The Default Value is optional if you selectedEditable.5. Select Require User Input to prompt the user to type data for this document management fieldbefore scanning.6. Select Mask User Input to prevent typed input from appearing at the control panel. Select RecordUser Input in Job Log to write any masked data to the Job Log file. Consider data security issuesbefore selecting this option.7. Validate Data Before Scanning options can be available if validation servers are configured for theprinter.8. Click Apply to save the new settings or Cancel to return to the previous screen.Configuring a Validation ServerYou can use a validation server to verify scan metadata entered at the printer control panel against a listof valid values. You can add up to six validation servers.1. In CentreWare Internet Services, click Properties > Services.2. Click Workflow Scanning.3. For Tag Validation Server, click the Pencil icon.4. Click Add New.5. From the Protocol menu, select HTTP or HTTPS.6. For IP Address/Host Name and Port, type the IP address or the network host name for the Kerberosserver, then enter the port number.7. In the Document Path field, type the path for the server. The format for a directory path for FTP is/directory/directory, while the format for a directory path for SMB is \directory\directory.8. Type a response timeout.9. Click Save.
