Administrator ToolsXerox ® WorkCentre® 4265 Multifunction Printer 149System Administrator GuideAddress BooksThis section includes:• Device Address Book ......................................................................................................................................................... 149• Network Address Book ..................................................................................................................................................... 153• LAN Fax Address Book ..................................................................................................................................................... 153An address book is a list of individual contacts, each associated with an email address, fax number, orscan destination. You can configure the printer to use a Network Address Book or the Device AddressBook for email or Internet fax. The Network Address Book looks up addresses from an LDAP directory. Ifyou do not have an LDAP server, you can use the Device Address Book. If you configure both addressbooks, users are presented with a choice to use either address book at the control panel.Device Address BookEmail addresses are stored in the Device Address Book. An Internet fax address is the email addressassigned to an Internet fax machine or service.Manually Editing the Address BookYou can use contacts, groups, or Favorites to edit and organize the address book manually.Viewing ContactsA contact is a user with an associated email address, fax number, or scan destination. Contacts can beadded to groups or marked as a Favorite.To view a contact from the Address Book tab:• To view all contacts in the address book, under Address Book, select All Contacts.• To view a specific type of contact, under Email, Fax, or Scan To Destination, select Contacts.• To view specific contact information, select the contact from the list.Adding a Contact to the Address Book1. In CentreWare Internet Services, click Address Book.2. To add a contact to the address book manually, click Add.Note: If the Add button is unavailable, the address book has reached its limit. The Device AddressBook can contain up to 5000 contacts.3. Type the contact information.4. To associate a scan destination with the contact, for Scan To Destination, click the Plus button.5. To mark a contact as a Favorite, for the favorite type, click the star button.6. Click Save, or select Add Another Contact After Saving, then click Save & Add Another.
