Accounting136 Xerox ® WorkCentre® 4265 Multifunction PrinterSystem Administrator GuideSetting Network Accounting Workflow Options1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting.2. Click Accounting Methods.3. On the Accounting page, under Action, next to Accounting Workflow, click Edit.4. For each job type, select an option.− Capture Usage only tracks usage.− Pre-Authorization and Capture Usage requires a job limits server to approve each job that auser attempts to send or print. The job limits server approves a job based on the credentials ofthe user and the configured job attributes.5. Click Save.6. If you select Pre-Authorization and Capture Usage, to set job limits for server and Web service, clickProperties > Login/Permissions/Accounting > Accounting Methods.7. To set the path for the accounting server, for Job Limits Server (Pre-Authorization), click Edit.8. Under Server URL, type the URL of your job limits server.9. Under Timeout, type the time in seconds that the printer waits for the job limits server to respond tojob approval requests before it disconnects.10. Click Save.11. To.set job limits for Web Services.for Job Limits (Web Service), click Edit.12. Configure settings as needed, then click Apply.Configuring Accounting PromptsAn accounting prompt is the text that prompts users to enter accounting information at the controlpanel. You can enable up to two prompts, as your validation server requires. For example, if yourcompany uses a unique numeric identifier for each department, you can use that number as theaccounting code. Then, you can customize the prompt text to ask users for a Department ID Code, ratherthan a User ID or Account ID.Notes:• Not all options listed are supported on all printers. Some options apply only to a specific printermodel, configuration, operating system, or driver type.• When prompts are turned off, jobs that do not contain an accounting ID are tracked with ageneric code.To configure user accounting prompts:1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting.2. Click Accounting Methods.3. For User Accounting Prompts, click Edit.4. To display prompt 1 or 2, for Display Prompt, select Yes. To hide prompts, select No.5. For Label and Default Value, type the text that you want to display on the control panel.6. To hide text typed at the control panel, for Mask Entries, select Yes. To show text typed, select No.7. Click Save.
