Chapter 4 Working with Applications50NOTE When deleting a repeating event in Date Book, you can choose to deletethe current repeating event, current and future events, or all instances of thatevent. In Note Pad, open the note you want to delete, and then tap Delete.Purging recordsOver time, as you use Date Book, To Do List, and Expense, you’ll accumulaterecords that have outlived their usefulness. For example, events that occurredmonths ago remain in the Date Book, and To Do List items that you marked ascompleted remain in the list, as do Expense items.All these outdated records take up memory on your handheld, so it’s a good ideato remove them by using Purge. If you think Date Book or To Do List records mightprove useful later, you can purge them from your handheld and save them in anarchive file on your computer.Purging is not available in Address Book, Note Pad, or Memo Pad; you must deleteoutdated records manually from these applications.To purge records:1. Open the application.2. Press Command Stroke + E.Alternately, press Function + Menu , and then select Purge on theRecord menu.A confirmation dialog box appears.Date Book: Tap the pick list and select how old a record must be to be purged.Purge deletes repeating events if the last of the series ends before the date thatyou purge records.Date Book, To Do List: If you want to save a copy of the purged records to anarchive file on your desktop, be sure that the check box is selected. If you don’twant to save a copy, tap the check box to deselect it.Expense: Select the category you want to purge. All data in the selected categorywill be purged and there is no archive option.3. Press Function + Enter , or tap OK or Done.If you chose to save a copy of the purged records, your handheld transfers them toan archive file on your desktop the next time you perform a HotSync operation.NOTE Purging does not happen automatically. You must select the command tomake it happen.Categorizing recordsYou can categorize records in the Address Book, To Do List, Note Pad, Memo Pad,and Expense applications so that they are grouped logically and are easy to review.
