Advanced Printing25Using OverlaysWhat is an Overlay?An overlay is text and/or images stored in the computer harddisk drive (HDD) as a special file format that can be printed onany document. Overlays are often used to take the place ofpreprinted forms and letterhead paper. Rather than usingpreprinted letterhead, you can create an overlay containing theexact same information that is currently on your letterhead. Toprint a letter with your company’s letterhead, you do not needto load preprinted letterhead paper in the printer. You need onlytell the printer to print the letterhead overlay on yourdocument.Creating a New Page OverlayTo use a page overlay, you must create a new page overlaycontaining your logo or image.1 Create or open a document containing text or an image foruse in a new page overlay. Position the items exactly asyou wish them to appear when printed as an overlay.2 To save the document as an overlay, access printerproperties. See “Printing a Document” on page 14.3 From the Advanced tab, select Edit from the Text drop-down list. The Edit Overlay window appears.4 In the Edit Overlay window, click Create.5 In the Save As window, type a name of up to eightcharacters in the File name box. Select the destinationpath, if necessary. (The default is C:\Formover.)6 Click Save. The name appears on the Overlay List.7 Click OK or Print until you exit the Print window.The file is not printed. Instead it is stored on yourcomputer hard disk drive.NOTE: The overlay document size must be the same as thedocuments you print with the overlay. Do not create an overlaywith a watermark.WORLD BESTUsing a Page OverlayAfter an overlay has been created, it is ready to be printed withyour document. To print an overlay with a document:1 Create or open the document you want to print.2 To change the print settings from your softwareapplication, access printer properties. See “Printing aDocument” on page 14.3 Click the Advanced tab.4 Select the desired overlay from the Text drop-down list.5 If the overlay file you want does not appear in the Textdrop-down list, select Edit from the list and click Load.Select the overlay file you want to use.If you have stored the overlay file you want to use in anexternal source, you can also load the file when you accessthe Load window.After you select the file, click Open. The file appears in theOverlay List box and is available for printing. Select theoverlay from the Overlay List box.6 If necessary, check Confirm Page Overlay WhenPrinting box. If this box is checked, a message windowappears each time you submit a document for printing,asking you to confirm your wish to print an overlay on yourdocument.If this box is not checked and an overlay has beenselected, the overlay automatically prints with yourdocument.7 Click OK or Print until you exit the Print window.The selected overlay prints on your document.N OTE: The resolution of the overlay document must be thesame as that of the document you will print with the overlay.Deleting a Page OverlayYou can delete page overlays that you no longer use.1 In the printer properties window, click the Advanced tab.2 Select Edit in the Overlay drop down list.3 Select the overlay you want to delete from the OverlayList box.4 Click Delete.5 When a confirming message window appears, click Yes.6 Click OK or Print until you exit the Print window.
