Chapter 5 PC Faxing 5-5PC Faxing• To close the dialog box without sending the fax, canceling anyfax options, click Cancel.The MultiPASS Desktop Manager places the PC fax in the Out Box folder,where its progress is tracked. The fax job is automatically provided aunique system-assigned name. If you specified multiple recipients, anindividual fax job is placed in the Out Box folder for each recipient.Specifying a Fax RecipientYou must specify at least one fax recipient—the individual and/or groupto whom you want to send the fax. When specifying a recipient for yourfax, you can enter a one-time recipient and/or include one or morerecipients from the Address Book.A one-time recipient is specified by entering the recipient’s name,company, and fax number in the corresponding boxes in the dialog box.In some office environments, you may need to enter a prefix for the faxnumber, which represents the number required to connect your system toan outside phone line (often, the number 9).You can remove the recipient prior to sending the fax. If not yet set up,you can add a recipient to the Address Book from the Send Fax dialogbox.When you enter the fax number, you use the applicable numericcharacters and any valid characters that separate the different segmentsof the fax number. For example, you can use 0 through 9, dash (-), orparentheses (). Other characters are also available for entering a faxnumber. For a complete list of the characters that are valid in the DesktopManager, refer to Appendix A.Including a Fax Recipient from the Address BookThe Address Book list box displays all recipients set up with fax numbersin the Address Book. You can include one or more of the recipients, whichthen display in the Recipients list box.A recipient included in the Recipients list box appears disabled in theAddress Book list box. This is to prevent the same recipient from beingincluded twice.
