74 Chapter 5 Maintaining caller and employee informationP0936572 02Editing employee informationYou can edit employee information by adding or changing an extension, changing the personstatus of an extension or by creating a new name for an extension.To add or change an extension1 In any Directory tab view (Full, BLF, Selected or Assigned), click the extension in theDirectory list for which you wish to change or add information.2 In the Directory options, click the Edit button.The Edit Employee Information dialog box appears. Use this dialog box to create or editinformation in the employee database.3 Enter the new information in any of the boxes that can be edited.4 Click the Save button.The changes are made to the database and to the employee’s extension in the Directory.5 Click the Close button to close the Edit Employee Information dialog box.To change the person status of an extension1 In any of the Directory views (Full, BLF, Assigned or Selected), click the extension.2 From the Status list box select None, Not at desk or Out of office.The status you choose appears beside the name.There is no icon for None. Instead, a blank space appears next to the person’s telephone status ifyou select it. If you select Out of office the Out of office icon appears . If you select Not atdesk the Not at desk icon appears .Do not type in the Status box.Creating a new name for an extensionYou can change the name of an employee assigned to an extension.To create a new name for an extension1 In the Directory options, click the Edit button.The Edit Employee Information dialog box appears.2 Click the New Name button.3 Type the new employee’s name.4 Click the Save button when you are done.
