To send a cover sheet with a fax:1. At the printer control panel, press the Home button, then touch Fax.2. Add fax recipient names and adjust fax settings, as needed. For details, refer toSending a Fax.3. Touch Cover Sheet.4. Touch Add Cover Sheet.5. To add predefined comments in the From or To fields, touch Blank Comment, thenselect from the list of predefined comments.NoteIf no predefined comments have been added, the list is unavailable. To populate thelist with predefined comments, refer to Adding Predefined Comments.6. Touch OK.Adding Predefined CommentsTo add a predefined comment:1. At the printer control panel, press the Home button.2. Touch Device > Apps > Fax.3. Touch Cover Sheet Comments.4. Select a Not in Use comment.5. Enter the required text, then touch OK.6. To return to the Home screen, press the Home button.Forwarding a Fax to an Email AddressYou can configure the device to forward faxes to an email address. You can specify thetypes of faxes to forward, for example, received faxes, sent faxes, or sent and receivedfaxes.NoteBefore you can forward a fax to an email address, ensure that the Fax Forwarding featureis enabled and a SMTP server is configured. For details, refer to the System AdministratorGuide at www.xerox.com/office/VLC505docs.To forward a fax to an email address:1. At the printer control panel, press the Home button.2. Touch Device > Apps > Fax.3. Touch Fax Forwarding > Fax Forwarding.4. Select Receive Only, Send Only, or Send & Receive.5. Touch Add Email. To enter an email address, use the touch screen keypad, or selecta contact from the Address Book.6. To add a subject line, touch Subject, enter your subject line text, then touch OK.7. To add a filename for attachments, touch Attachment, then enter a filename.8. To change the file format for attachments, touch the current format extension, thenselect a new format.NoteThe default file format is .pdf.Xerox® VersaLink® C505 Multifunction Printer4-38User GuideXerox® Apps
