Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide148Address BooksIf your network is connected to an LDAP server you can configure the printer to look up addresses fromthe LDAP directory. For details, see LDAP on page 33. If you do not have an LDAP server, you can usethe Fax Address Book and the Public Address Book to store fax machine phone numbers and emailaddresses on the printer.The printer can be configured to access both an LDAP directory and a Public Address Book. If both areconfigured, users will be presented with the choice to use either address book.Public Address BookEmail addresses, internet fax addresses, and fax numbers are stored in the Public Address book.Note: An Internet Fax Address is the email address of an Internet fax machine.Editing the Public Address Book as a .csv FileIf you have many addresses to manage, you can create a list of addresses in a spreadsheet application,save it as a .csv file, and upload it to the printer.FormatThe address book file must be in comma separated format (.csv). The printer recognizes the second rowin the .csv file as the first data entry. The first row contains headings for the data in each column. Thedefault column heading names are: Name, Email Address, Internet Fax Address.Example:To download a sample .csv file:1. In CentreWare IS, click the Address Book tab.2. Under Management, click Download Sample.3. Click Download in CSV format. Save the file to your computer.To download a.csv file with headings only (no sample data):1. In CentreWare IS, click the Address Book tab.2. Under Management, click Export File with Column Heading only.3. Click Download in CSV format. Save the file to your computer.Name Email Address Fax Number Internet Fax AddressJim Smith jim.smith@corp.com 1234567898 faxmachine.one@corp.comEllen Jones ellen.jones@corp.com 4566544985 faxmachine.two@corp.comRichard Allen richard.allen@corp.com 7899855546 faxmachine.three@corp.com
