ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide95Scanning to a Folder on the PrinterThe Store to Folder feature allows users to scan files to folders created on the printer’s hard drive.These files can then be retrieved through CentreWare IS. This feature provides network scanningcapability without the need to configure a separate server.Notes:• To use this feature, you must purchase and install the Scan Kit. See the instructionsincluded with the kit for details.• For instructions explaining how to use this feature, see the User Guide atwww.xerox.com/office/WC53XXdocs.Managing Folders and Scanned FilesCreating and Editing a FolderTo create a folder:1. In CentreWare IS, click Scan > Folder.2. Next to a folder number, click Create.3. Type a name for the folder.4. If required, type a password, then retype the password again to verify.5. Next to Check Folder Passcode, select: Always, Save (Write), or Print/Delete.6. Next to Delete Files after Print or Retrieve, select Enabled to delete files after they are printedor retrieved.7. Next to Delete Expired Files, select Enabled to delete files after the stored file folder date expires.To set the expiration date in the stored file folders, see Configuring Stored File Settings onpage 140.8. Click Apply.To edit or delete a folder, click Edit or Delete next to the folder number.Scheduling Deletion of Files Stored in FoldersTo minimize disk space consumed by stored files, the printer can delete files after a specifiedtime period.1. At the printer control panel, press the Machine Status button, then touch the Tools tab.2. Touch System Settings > Stored File Settings.3. Touch Expiration Date for Files Stored in Folder.4. Touch On and select the number of days that files are kept before deletion, and the time that theyare deleted on the last day.5. Touch Save.
