ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide97Scanning to an Email AddressThe Email feature allows users to scan a document and send it as an Email attachment to one or moreEmail addresses.Notes:• To use this feature, you must purchase and install the Scan Kit. See the instructionsincluded with the kit for details.• For instructions explaining how to use this feature, see the User Guide atwww.xerox.com/office/WC53XXdocs.Before you begin:• Purchase and install the Scan Kit. See the instructions included with the kit for details.• Configure SMTP settings. For details, see Configuring SMTP Server Settings on page 31. Note theIP Address or host name of your SMTP server.• Create an email account for the printer. The printer uses this address as the default text in theFrom: field of the email.Configuring Email Settings1. At the printer control panel, press the Machine Status button, then touch the Tools tab.2. Touch System Settings > E-mail / Internet Fax Service Settings > E-mail Control.3. Change the following settings as necessary:• Maximum Address Entries: Select the maximum number of email addresses that a scanneddocument can be sent to. This includes To:, Cc:, and Bcc: fields.• Incoming E-Mail Print Options: Select the parts of the email that you want to print.• Print Attachment Only:• Attachment, Full Headers & Message:• Attachment, Basic Headers & Message:• Print Error Notification E-mail: Touch On to print an error report when an email transmissionerror occurs.• Response to Read Receipts: Touch On to allow the printer to respond to a request for a readreceipt (MDN) after an email is received.• Read Receipts: Touch On to allow the printer to request a read reciept (MDN) when an emailis sent.Note: This does not apply to the Internet Fax service. For Internet Fax, read receipt settings, go toTools > Fax Service Settings > Internet Fax Control > Delivery Confirmation Method.• Print Delivery Confirmation Mail: Touch On to print a confirmation report (DSN response orMDN response) for every transmission. Touch Print when delivery fails to print a report whena transmission fails.• Split Send Method: Touch Split into Pages, or Split by Data Size to split a large email intomultiple email messages.• Maximum Data Size per E-Mail: Specify the maximum size of an email that will be splitwhen using the Split by Data Size method.
