Department ID Management6-66System Manager SettingsDepartment ID ManagementYou can register a Department ID and password for each department, and manage the machineby limiting its use to only those who enter the correct Department ID and password. This iscalled Department ID Management. Department IDs and passwords for up to1,000 departments can be registered. Use Department ID Management to keep track of thecopy, scan, and print totals for each department.With Department ID Management, the following settings can be specified:• Turn Department ID Management 'On' or 'Off'.• Register the Department ID and password.• Set page limits for colour/black-and-white scans, colour/black-and-white prints, and colour/black-and-white copies.• Set whether to use Department ID Management for the Mail Box, Send, Fax, and NetworkScan functions. If the Copy function is specified, it is automatically restricted when DepartmentID Management is set.• Set up copy, scan, and print restrictions.IMPORTANT• If SDL or SSO is set as the login service, Department ID Management is performed on the DepartmentID that shares the same user name and password as the one registered for MEAP User Authentication.• If you are using SSO and set Department ID Management to 'On', you may not be able to log on. In thiscase, change the login service to Default Authentication, and then set Department ID Management to'Off'. For instructions on setting a login service, see Chapter 4, "MEAP System Management," in theMEAP SMS Administrator Guide.• If the optional Card Reader-D1 is attached, and SDL or Default Authentication is set as the loginservice, Department ID Management is automatically activated. (See "Card Reader-D1," on p. 9-18.)• Optional NetSpot Accountant software is necessary to use the Domain Authentication system of SSO(including when performing domain authentication with the 'Domain Authentication + Local DeviceAuthentication' system) and Department ID Management simultaneously. If NetSpot Accountant is notinstalled, and SSO is set as the login service, make sure that Department ID Management is set to 'Off'.Otherwise, you will not be able to log on.• The user information registered for SDL or the Local Device Authentication system of SSO, and theregistered Department ID and password set for Department ID Management must match. If theregistered Department ID and password have been changed because information was updated orchanged by the Device Information Delivery Settings mode, make sure that you change/update the userinformation registered for SDL or the Local Device Authentication system of SSO accordingly. Forinstructions on registering SDL or SSO user information, see the MEAP SMS Administrator Guide.• If SDL or SSO is set as the login service, the Limit Functions mode will not be available.
