5.2 PORT SETTING OPTIONS114 CUSTOMIZING THE SYSTEMThere are 2 ways to use a System Group Distribution List:Option A:For inside messages: The System Group Distribution List number can be designed so thatany subscriber can Press [2] to deliver a message, then enter the list number, which is [250]in this example. The message is delivered to all specified mailboxes.Option B:For outside messages: The System Group Distribution List number can be designed as acustom greeting for incoming callers. For instance, the greeting might be : "To leave amessage for the parts division, press 3." The digit "3" would be assigned to System GroupDistribution List number 250 in Custom Service Setting.Each message light will remain on until the message is cleared from the individual station.5.2.8 Extension GroupsAn extension group places several extensions into the same mailbox. These extensions may beassembled into a list called a Extension Group List. The extensions in the group list cannothave a personal mailbox! When a message is left in this mailbox, it lights all of the messagewaiting lights of the phones that are in this group list. There are 20 groups lists available andeach group list can have up to 20 entries each.When a message is left for the extension group, it will light the message waiting lights on eachphone. The first person that retrieves the call cancels the message waiting light on the otherphones. Extension groups work well in areas where the call would not be intended for a specificperson (for example, a parts counter, or a technical support group).To establish an extension group:1. From the System Administration Top Menu Type [1-5-1-2-1].(Program - System Parameter - System Group Assignment - Extension Group - Enter).2. Enter a number that hasn't been assigned to another mailbox, System Group DistributionList or Extension Group List. (This must be a vacant number). Enter the extensions that areto be assigned to this group list. Make sure the number has been assigned in the extensionnumbering plan.Example: to assign the number 700 as an Extension Group List number, go into SystemAdministration programming. At the Main Program Menu, type [1-5-6-1].(Program - System Parameter Setting - Extension Numbering Plan - Enter). Enter [7XX] inthe numbering plan.3. Enter the station numbers that are to be assigned to the Extension Group List.4. Return to the Main Program Menu.5. Type [1-1-1]. (Program - Mailbox Setting - Enter/Edit).Assign the Extension Group List number to a mailbox. If you used the number "700" for anExtension Group List number, assign the number "700" as a new mailbox. You must also
