Xerox DocuMate 4790 User Manual

Also see for Xerox DocuMate 4790: Guide Features guide Setting up User guide

Contents

Xerox DocuMate 4790User’s Guide128User Dictionary—A user dictionary is your personal dictionary with words that you want the OCRengine to reference for better accuracy when converting the document into editable text. Forexample, if you scan documents with highly technical terms or acronyms not found in typicaldictionaries, you can add them to your personal dictionary. You can also add names that youexpect to be in the documents too. This way, as the OCR process recognizes each letter or symbol,there is a higher chance that the technical term or name will be correctly spelled in the finaldocument. You can create multiple user dictionaries. See the section Creating Your OwnDictionaries on page 128.Click the menu arrow and select a user dictionary from the list.If you select [none] as the user dictionary, the text will be validated using the terms in thedictionaries for the selected languages, as well as any professional dictionaries if they are selected.The label [current] is next to the currently-select user dictionary.Professional Dictionaries—These are legal and medical dictionaries containing highly specializedwords and phrases. The options are: Dutch Legal, Dutch Medical, English Financial, English Legal,English Medical, French Legal, French Medical, German Legal, and German Medical. Select theappropriate dictionary for the OCR engine to use to validate the scanned text.Reject Character—This is the character that the OCR process inserts for an unrecognizable textcharacter. For example, if the OCR process cannot recognize the J in REJECT, and ~ is the rejectcharacter, the word would appear as RE~ECT in your document. The ~ is the default rejectcharacter.Type the character you want to use in the Reject Character box. Try to choose a character that willnot appear in your documents.Missing Character—This is the character that the OCR process inserts for a missing text character.A missing text character is one that the OCR process recognizes, but cannot represent becausethat character is not available for the selected language. For example, if the document containsthe text symbol “Ç” but the OCR process cannot represent that character, then every place “Ç”appears, the OCR process substitutes the missing character symbol. The caret (^) is the defaultsymbol for the missing character.Type the character you want to use in the Missing Character box. Try to choose a character thatwill not appear in your documents.Recognition Quality—Drag the slider to the left or right to set the degree of accuracy for the OCRprocess. The higher the accuracy, the longer the OCR process requires to complete. For clean,highly-legible documents, you can set the recognition quality to a lower level to produce resultsmore quickly.2. Click OK or Apply.These options will now apply to the OCR processing when you select any text format as the pageformat.Creating Your Own DictionariesYou can create multiple dictionaries for your personal use. For example, you might have differentdictionaries for separate work projects, especially if each project uses different acronyms andterminology.