Xerox DocuMate 4790User’s Guide95SMTPThe SMTP destination link allows scans to be sent directly to an email address, through an SMTP server,from One Touch. Please contact your server administrator for the server information you need toconfigure this link. Alternatively, have your site administrator or IT professional configure this link foryou. Configuration of the SMTP server settings and user accounts is outside the scope of thisdocument.Supported file types—All image and text file formats, except HTML, are available when scanning toan SMTP server. Note that text file formats are only available if an OCR module or application isinstalled. Please refer to Text Formats on page 72 to see a list of text file formats that are availablewhen OCR is installed.Destination type—The SMTP destination is classified as a “Email Link”. To make it available in thedestination list, you must select Email on the Options tab in the One Touch Properties window.All configuration of the SMTP server is done using the SMTP Settings tab in the Scan ConfigurationProperties window.1. Open the Scan Configuration you want to modify for scanning to an SMTP server, or create a newScan Configuration.Select an existing configuration in which you have already specified your SMTP serverinformation, and then click on the Copy button to create a new configuration using the settings ofthe current configuration.2. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server.• Protocol—Select which protocol you want to use to transfer the scan to the server.• Host—Input the internet or intranet path of the server where you want to send the scanneddocuments. For example, smtp.company.com• Port—Input which port to use with the selected protocol. Changing the selected protocol will resetthis value to the appropriate default for the protocol.
