Faxing From a Computer- 30 -Grouping EntriesBy grouping the registered destinations, you cansend faxes to multiple destinations at the sametime.1 Click [Start] and select [Devices andPrinters].2 Right-click the OKI MB491 icon andselect [Printing preferences]>[OKIMB491 (FAX)].3 On the [Setup] tab, click [Phone book].4 From the [FAX number] menu, select[New (Group)].5 On the [New (Group)] dialog box, enter[Group name].6 Enter comments in [Comments] ifnecessary.7 Select an entry to register in a group andthen click [Add->].8 If necessary, register a fax numberdirectly.a) Click [New (FAX number)].b) Perform steps 5 to 8 in "Adding a FaxNumber to the Phone Book" P. 29.c) Select an entry and then click [Add->].9 Click [OK] to save.On the left column of the [Phone book] dialog box,a new group is added. When you select a group,the fax numbers registered in the group areshown on the right column of the dialog box.10 Select [Save] from the [FAX Number]menu.11 Click [OK] on the confirmation window.12 Select [Exit] from the [FAX Number]menu.Sending a Fax to a GroupBy using a group, you can specify multipledestinations in one operation.1 Open the file you want to fax.2 From the [File] menu, select [Print].3 From [Select Printer], select [OKIMB491 (FAX)] and then click [Print].4 On the [Select Recipients] dialog box,select the [Phone book] tab.5 Select a group from the right column andthen click [Add<-].6 Click [OK] to start transmission.Attaching a Cover Sheet1 Open the file you want to fax.2 From the [File] menu, select [Print].3 From [Select Printer], select [OKIMB491 (FAX)].4 Click [Preferences].5 Select the [Cover Sheet] tab.6 Select the [Print all recipients'information on each cover sheet] or[Print only one recipient'sinformation on each cover sheet].7 From the format list, select the desiredformat.- You can view an enlarged image of each formatby clicking [Zoom].- Selecting the [Add the recipient's FAXnumber] check box prints the recipient faxnumber on the cover sheet.- Selecting the [Add the recipient's comments]check box prints comments registered in thephone book on the cover sheet.- You can add a custom cover sheet design byclicking [Custom cover sheet].8 If necessary, enter the sender name, faxnumber, and comment on the [Sender]tab to be printed on the cover sheet.9 Click [OK].10 Perform steps 3 to 9 in "Sending a FaxFrom a Computer" P. 29.Note When selecting [Print all recipients' information oneach cover sheet] and transmitting to multipledestinations (broadcasting), all destinations' names,destinations' fax numbers (only when they are set), andcomments in the phone book (only when they are set) aredescribed on the same cover sheet and transmitted to alldestinations. Caution is required when broadcasting tomultiple outside destinations.
