Oki MB441MFP User Manual

Also see for ES4161 MFP: Setup guide User manual User manual Basic user manual User manual

Contents

Oki MB441MFP User Manual Manual pdf 31 page image

Faxing From a Computer- 31 -Faxing2Canceling a Fax Job From aComputerYou can cancel a job while the data is beingtransmitted to the machine.1 Double-click the printer icon in thetoolbar.2 Select the job to cancel in the printqueue.3 From the [Document] menu, select[Cancel].Reference Once the data is stored in the machine, you cannot cancelthe job from your computer. For details on how to cancel afax job stored in the machine memory, refer to the User'sManual Basic.Exporting and ImportingPhone Book DataThe export and import functions allow you tomanage the fax numbers in a phone bookcreated on another computer. The followingprocedure explains how to export the phonebook data from your computer and to import it toanother computer.Note You cannot export groups. However, each entry in a groupis exported. Entries that are already registered are not imported.1 Click [Start] and select [Devices andPrinters].2 Right-click the OKI MB491 icon andselect [Printing preferences]>[OKIMB491 (FAX)].3 On the [Setup] tab, click [Phone book].4 From the [Tools] menu, select [Export].5 On the [Export to file] dialog box,specify where to save the file.6 Enter a name for the file in [File name]and then click [Save].The data of the phone book is exported as a CSVfile in which entries are put in display order, beingseparated with a comma. The name comes first,followed by the fax number and comment.7 Close the phone book.8 Copy the created file to anothercomputer.9 Repeat steps 1 to 3 on the computer tolaunch the phone book.10 From the [Tools] menu, select [Import].11 On the [Import Phone Book] dialogbox, specify the file you have copied.12 Click [Next].13 Select [Save] from the [FAX Number]menu.14 Click [OK] on the confirmation window.15 Select [Exit] from the [FAX Number]menu.Associating New Definition WithPhone Book FormatIf you want to import a CSV file with the formatdifferent from that of the phone book, select aCSV definition file and associate the definitionwith that of the phone book.1 Repeat steps 1 to 3 in "Exporting andImporting Phone Book Data" on thecomputer to launch the phone book.2 From the [Tools] menu, select [Import].3 On the [Import Phone Book] dialogbox, specify the CSV file to import in[Choose a CSV File].4 Select the [Setup relationshipbetween the fields imported andphone book.] check box and specify aCSV definition file if necessary.Select [Comma (,)] from [Field Delimiter].Memo The operation can be continued if a definition file is notspecified. If the definition file is not specified, selectwhether to save a new definition file on the dialog boxdisplayed in step 6.5 Click [Next].6 Associate the definition you areimporting with that of the phone bookand then click [OK].7 Select [Save] from the [FAX Number]menu.8 Click [OK] on the confirmation window.9 Select [Exit] from the [FAX Number]menu.