Scan WorkCentre ® 5945/5955User Guide 251More InformationExplaining What Workflow Scanning Does and How It WorksUsing a User ID to Log In at the DeviceErasing Edges from Workflow ScansSetting the Background Suppression for Workflow ScansUsing Internet Services to find System Administrator Contact DetailsSystem Administrator Guide www.xerox.com/support.Assigning Descriptive Data to a Workflow Scanning JobCreating a New Template in Internet ServicesFiling OptionsSetting a File Format for Workflow ScansWorkflow Scanning converts hard copy documents into electronic images and saves them intonetwork filing destinations (repositories).A Template must be used when a scan is made - the template contains the filing destinationaddress and other scan settings such as the image quality. When making a scan you can edit thescan settings but not the filing destination.Note: This option must be made available by your System Administrator.If Authentication or Accounting has been enabled on your device you may have to enter logindetails to access the Workflow Scanning features.Use the Filing Options to specify details about the scanned images to be stored, such as the fileformat, whether the document is stored as a single file per page or as a multi-page document, orwhether the scanned document should be searchable.1. Load your documents face up in the document feeder input tray. Adjust the guide to just touchthe documents.OrLift up the document feeder. Place the document face down onto the document glass andregister it to the arrow at the top left corner. Close the document feeder.2. Press the Clear All button on the control panel to cancel any previous programming selections.3. Press the Services Home button.4. Select the Workflow Scanning button on the touch screen.Note: If your System Administrator has added mandatory fields to the default template youwill be asked to complete the required document information as soon as you select theWorkflow Scanning button.5. If required, select the Workflow Scanning tab. This is usually the active tab when the WorkflowScanning service opens.6. Select a template type from the All Templates dropdown menu.7. If required, ensure the latest templates are available by selecting Update Templates from theAdvanced Settings tab.8. Select the template required.9. Select the Filing Options tab.10. Select the File Format button.
