E-Mail WorkCentre ® 5945/5955546 User GuideMore InformationSetting the Background Suppression for E-mailsErasing Edges from E-mail AttachmentsUsing a User ID to Log In at the DeviceUsing Internet Services to find System Administrator Contact DetailsSystem Administrator Guide www.xerox.com/support.E-mail OptionsSetting a File Format for E-mail AttachmentsUse the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail.Note: This option must be made available by your System Administrator.If Authentication or Accounting has been enabled on your device you may have to enter logindetails to access the E-mail features.Use the Filing Options to specify details about the scanned images to be stored, such as the fileformat, whether the document is stored as a single file per page or as a multi-page document, orwhether the scanned document should be searchable.1. Load your documents face up in the document feeder input tray. Adjust the guide to just touchthe documents.OrLift up the document feeder. Place the document face down onto the document glass andregister it to the arrow at the top left corner. Close the document feeder.2. Press the Clear All button on the control panel to cancel any previous programming selections.3. Press the Services Home button.4. Select the E-mail button on the touch screen.5. If required, select the E-mail tab. This is usually the active tab when the E-mail service opens.6. Select the New Recipient... button.7. Use the touch screen keyboard to enter the e-mail address of the recipient.• The number of alphanumeric characters that can be entered depends on the size of thecharacters chosen. Once the end of the entry box has been reached no more characterscan be added.• To delete a character use the backspace X button.• Use the special characters button to access special characters such as $ and %.• Buttons with an icon in the lower right corner have accented or additional charactersavailable. Select and hold the button to view related characters in a pop-up menu. Selectthe desired character from the pop-up menu.Note: If e-mail encryption is enabled, e-mails may only be sent to recipients with a validencryption certificate. Encryption ensures that the message cannot be read by anybody exceptthe intended recipient. In addition, with e-mail signing enabled, the recipient can be sure thatthe message has actually come from the person marked as the sender.8. Select the Add button.
