Oki OKIOFFICE 84 User Manual

Also see for OKIOFFICE 84: Setup guide Quick reference User handbook Regulatory information User handbook

Contents

52OKIOFFICE 84Receiving Confidential FaxesBefore you can receive confidential faxes, you have to create aconfidential or personal mailbox on your machine that ispassword protected (see below). You then have to tell the personsending the confidential fax your mailbox number.When your machine receives a confidential fax, it stores the faxin your personal mailbox. Your machine will automatically printa Confidential RX Report to indicate that a confidential faxhas been received and is waiting to be printed. Also MSG. INMEMORY appears on the display after receipt of a confidentialfax.Creating Confidential MailboxCreate a confidential or personal mailbox on your machine asfollows:1. Press the SELECT FUNCTION key.2. Press the USER PROG One Touch key. The display shows:1 : F U N C . P R O G R A M M I N G1 : F U N C . P R O G R A M M I N G1 : F U N C . P R O G R A M M I N G1 : F U N C . P R O G R A M M I N G1 : F U N C . P R O G R A M M I N GYES (YES (YES (YES (YES ( flflflflfl ) NO () NO () NO () NO () NO ( ‡‡‡‡‡ /1-7)/1-7)/1-7)/1-7)/1-7)3. Using the numeric keypad, press number 5. The displayshows:5 : P E R S O N A L B O X P R G .5 : P E R S O N A L B O X P R G .5 : P E R S O N A L B O X P R G .5 : P E R S O N A L B O X P R G .5 : P E R S O N A L B O X P R G .YES (YES (YES (YES (YES ( flflflflfl ) NO () NO () NO () NO () NO ( ‡‡‡‡‡ /1-7)/1-7)/1-7)/1-7)/1-7)4. Press the Ù YES key and the display shows:PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]ENTER 1 - 8ENTER 1 - 8ENTER 1 - 8ENTER 1 - 8ENTER 1 - 85. Using the numeric keypad, enter the number (between 1and 8) of the personal mailbox you want to use and pressthe Ù YES key. The display normally shows:P E R S O N A L B O X [ C L O S E ]P E R S O N A L B O X [ C L O S E ]P E R S O N A L B O X [ C L O S E ]P E R S O N A L B O X [ C L O S E ]P E R S O N A L B O X [ C L O S E ]YES (YES (YES (YES (YES ( flflflflfl ) NO () NO () NO () NO () NO (‡‡‡‡‡ )))))6. Press the NO ı key until the display shows:P E R S O N A L B O X [ C O N F ]P E R S O N A L B O X [ C O N F ]P E R S O N A L B O X [ C O N F ]P E R S O N A L B O X [ C O N F ]P E R S O N A L B O X [ C O N F ]YES (YES (YES (YES (YES ( flflflflfl ) NO () NO () NO () NO () NO (‡‡‡‡‡ )))))Note: If you cannot select [CONF], then the mailboxnumber you have selected already contains a bulletinpolling message. If you get the message ILLEGALOPERATION, then the mailbox number you have selectedalready contains a confidential message in memory. Pleaseselect another personal box number to use.7. Press the Ù YES key and the display shows:PRG PASSWORD [ ]PRG PASSWORD [ ]PRG PASSWORD [ ]PRG PASSWORD [ ]PRG PASSWORD [ ]E N T E R 4 D I G I T SE N T E R 4 D I G I T SE N T E R 4 D I G I T SE N T E R 4 D I G I T SE N T E R 4 D I G I T S8. Using the numeric keypad, enter a four digit password andpress the Ù YES key to confirm your entry. The displayagain shows:PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]ENTER 1 - 8ENTER 1 - 8ENTER 1 - 8ENTER 1 - 8ENTER 1 - 89. Continue to create personal mailboxes or press the SELECTFUNCTION key to finish.