Samsung OfficeServ 7200 User Instructions

Also see for DS 5000 Series: User guide User instruction User guide User manual Quick reference guide

Contents

30ROOM STATUS REVIEWAn administrator keyset can view the room status condition of guest and meetingrooms. Room status can be viewed on an individual room basis, or by all rooms inany of the five possible status conditions or all rooms in all conditions at once.The nine room status conditions are: Available, Occupied, Needs Cleaning, NeedsMaintenance, Hold, Cleaned, Repaired, Hold & Needs Cleaning, Hold and NeedsMaintenance.VIEWING AND CHANGING THESTATUS OF A ROOMAdministrator display keysets can view the status of individual rooms. During thisprocedure the administrator has the option to change the status of the individualroom.For check in purposes, Available and Occupied rooms can also be viewed duringthis procedure.USING THE CONSOLE TO VIEWROOM STATUSAn administrator phone, with a 64 button console attached, may temporarily viewthe status of stations.When requesting room status view, all stations in the desired status will displayon the 64 Button Console. These rooms will be displayed by their associated LEDsbeing lit steady red.These LEDs will remain lit until the ANS/RLS button is pressed or the predeterminedtimer expires.NOTE: Occupied room display includes all rooms with a guest checked in, regard-less of Cleaning or Hold Status (an occupied room, in Needs Cleaning status will bedisplayed in both Occupied and Needs Cleaning displays).Scroll KeyScroll Key31PRINTING A ROOM STATUS REPORTAn administrator display keyset can request a printout to view the status of guestand meeting rooms. There are five different room status conditions that a roommay be in. A printout of stations, in each of the five room status conditions, maybe requested.A printout of all rooms in all conditions may also be requested.NOTE: Occupied room printout includes all rooms with a guest checked in, regardlessof Cleaning or Hold Status (an occupied room, in Needs Cleaning status will printoutin both the Occupied and the Needs Cleaning reports).PRINTING A ROOM STATUSACTION DISPLAY1. Press the HOTEL key. Room Check Phone2. Press STAT. Stat Out Bill3. Press the RPT key. Enter Room:XXXXAVAIL RPT OCCUP4. Select the type of report you want Print Reportby using the SCROLL key to cycle CLEAN MAINT£through the various reports.5. When the status type that you wish Print Reportto print out is displayed, press the AVAIL OCCUP£associated soft key to generate thereport. Print ReportHOLD ALL EXIT£6. Pressing the AVAIL key will print areport of all rooms that are ready tohave guests checked into them.7. Pressing OCCUP key will print areport of all rooms that have guestschecked into them.8. Pressing the CLEAN key will print areport of all the rooms that need tobe cleaned.9. Pressing the MAINT key will print areport of all the rooms that need tohave maintenance performed on them.