Scan WorkCentre ® XXXX220 User GuideTemplatesUse the Templates feature when you want to scan or fax jobs using the Workflow Scanning serviceon your device. Templates contain information to tell the device where to file a scanned document.They also contain settings, such as image quality and file format. Templates help you scan imagesmore quickly because the template contains all the pre-programmed settings for your scan. Ifnecessary, you can change the settings at the device.All the templates available are displayed on the device in the Workflow Scanning template list.More InformationUsing Workflow ScanningUsing Workflow ScanningWorkflow Scanning converts hard copy documents into electronic images and saves them intonetwork filing destinations (repositories).A Template must be used when a scan is made - the template contains the filing destinationaddress and other scan settings such as the image quality. When making a scan you can edit thescan settings but not the filing destination.Note: This option must be made available by your System Administrator.If Authentication or Accounting has been enabled on your device you may have to enter logindetails to access the Workflow Scanning features.1. Load your documents face up in the document feeder input tray. Adjust the guide to just touchthe documents.OrLift up the document feeder. Place the document face down onto the document glass andregister it to the arrow at the top left corner. Close the document feeder.2. Press the Clear All button on the control panel to cancel any previous programming selections.3. Press the Services Home button.4. Select the Workflow Scanning button on the touch screen.Note: If your System Administrator has added mandatory fields to the default template youwill be asked to complete the required document information as soon as you select theWorkflow Scanning button.5. If required, select the Workflow Scanning tab. This is usually the active tab when the WorkflowScanning service opens.6. Select a template type from the All Templates dropdown menu.7. If required, ensure the latest templates are available by selecting Update Templates from theAdvanced Settings tab.8. Select the template required.9. Select any options required.10. Press the Start button on the control panel to scan the original.11. Remove the original from the document feeder or document glass when scanning hascompleted.
