SETTING ITEMS (USER)- 238 -2134567Managing contacts in address bookContacts registered in the address book can be listed from thescreen displayed when the [FAX] button on the control panel ispressed, for example. When transmitting a fax or internet fax,you can easily specify the recipients by selecting from theaddress book list. Furthermore, the address book can also beused to specify E-mail addresses for Scan to E-mailtransmission.In the address book, you can register up to 3000 contacts,which can contain a fax number, an e-mail address, or both.When the FAX Unit is installed, you can also specify faxtransmission options for each contact, such as transmissiontype, ECM, quality transmission, and subaddress settings.Note• To send and receive faxes, the FAX Unit must be installed.• Depending on the model, you can use E-mail addressesregistered in the address book as destinations for Scan toE-mail or Internet Fax only when the Scanner Kit or Printer/Scanner Kit is installed.On the [SINGLE] tab of the ADDRESS BOOK menu, you canperform the following operations to manage contacts. P.243 "Creating new groups" P.244 "Editing or deleting groups" P.247 "Searching for groups"Memo• You can import and export address book data in theTopAccess administrator mode. For details, refer to theTopAccess Guide “Chapter 8: [Administration] TabPage”. Creating new contactsYou can create new contacts in the address book. Thefollowing two methods are available to create new contacts. P.238 "Registering contacts from the SETTING using[ADDRESS] button" P.239 "Registering contacts from Log lists"Registering contacts from the SETTING using[ADDRESS] button1 Press an undefined button to register a newcontact and press [ENTRY].The ADDRESS BOOK REGISTRATION screen isdisplayed.Memo• If the touch panel does not display an undefinedbutton, press to display the next page.2 Press each button on the touch panel toenter the following contact information.Item name DescriptionFIRST NAME Press this button to enter the firstname of the contact. This name willappear in the address book list onthe touch panel. You can enter up to32 characters.LAST NAME Press this button to enter the lastname of the contact. This name willappear in the address book list onthe touch panel. You can enter up to32 characters.FAX NO. Press this button to enter the faxnumber of the contact. You canenter a number of up to 128 digits.2ND FAX Press this button to enter thesecond fax number of the contact.(When repeated attempts toconnect to [FAX NO.] fail, fax is sentto [2ND FAX] if registered.) You canenter a number of up to 128 digits.
